Step-by-Step Standard Work Instructions

In order to ensure that operations are completed safely and on time, standard work instructions (SWI) are used. All employees who need to view step-by-step instructions should have access to them. In the case that the deadline for completing a job is pushed back, team leaders may check the standardised instructions.

Please continue reading for advice on how to write a concise set of standardised work instructions for your team. For more info, please check our instruction manual.

Strive to Keep Things Simple

To ensure that the reader understands the instructions, they must be worded in an understandable way. Reduce the number of words you employ whenever feasible. To prevent misunderstandings, it’s important to spell out the meaning of acronyms and jargon before employing them.

Aim for Perception

Visuals are far simpler to remember than long, complex paragraphs. In order to successfully convey your instructions, you must incorporate at least a few visuals. For example, if you’re creating a set of instructions for production tracking or management, you may include visual work instruction into your writings. Please visit our website for more details.

Maintain Your Reputation’s

It would be appreciated by your colleagues if you have taken the time to put together instructions. Talk to your most senior employees to acquire their opinion before making any judgments. Changes may be made up until the final draught is generated if you need to make any last-minute adjustments.

Stay the course.

Writing work instructions should follow a uniform structure. Is it truly important that all instructions be provided in the same style?


It’s a sensible move to digitise your instructions in the age of smart production. Save your instructions in our application so that they’re available to everyone on your team. After that, it will just take a few mouse clicks to access your company’s standard operating procedures.

Simple-to-understand job instructions provide employees a clear picture of what they’re expected to do. In the case of an emergency, you and your staff will benefit from having a handbook to reference, which will increase productivity and reduce the probability of an accident happening on the job.

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